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Exhibition Services
Exhibition Care provides on-site exhibition services for international institutions, museums, and cultural organisations working in Venice and across Italy. We manage the practical delivery, installation, and operation of exhibitions within complex historic and institutional environments. All services are delivered by our in-house, certified, multilingual team, working directly on-site, throughout installation, opening, and public phases to ensure clarity, consistency, and reliable day to day operation.
On-site exhibition management
We provide year-round support to identify, secure, and manage exhibition venues tailored to the specific requirements of each project. Drawing on longstanding relationships within the Venice cultural and property sectors, we act as a vital liaison between clients, venue owners, and local stakeholders to ensure smooth coordination and day-to-day operations.
Our Venue Manager oversees all aspects of venue management, including securing the required authorisations for exhibition submissions with local authorities, managing contracts, and ensuring the building’s facilities are fully operational throughout the exhibition period. We also maintain and manage the ongoing relationship with the palace owner, ensuring clear communication, compliance, and efficient venue operations at all times.
We deliver end-to-end exhibition management, providing strategic oversight while maintaining active on-site coordination throughout the exhibition lifecycle. Our role is to ensure smooth operations, a consistent visitor experience, and effective issue resolution as they arise.
We maintain oversight of the condition and integrity of all exhibits, coordinating maintenance, conservation requirements, and team activity to uphold professional and curatorial standards. Acting as the central point of contact on site, we facilitate clear communication between clients, exhibition teams, and venue partners.
Our services include consultation and full coordination of installation and deinstallation, overseeing installation teams, logistics, and technical operations to ensure efficient delivery, compliance, and a high standard of execution from start to finish.
We provide comprehensive on-site coordination to ensure vernissages and related events are delivered seamlessly and to the highest professional standard. Our role encompasses the full range of operational and logistical requirements necessary for smooth execution during this critical period.
Our services include patron and sponsorship support, capacity management, catering coordination, logistics planning, cleaning coordination, staffing and operational team oversight, and the management of collateral materials. We also oversee required authorisations and coordinate with media representatives, ensuring clear communication, compliance, and a well-managed event experience for all attendees.
We provide certified, multilingual teams tailored to the specific needs of each exhibition and project. Our teams are selected and structured to align with curatorial, operational, and visitor experience requirements.
All team members are managed on site through structured training, supervision, site-specific induction, scheduling, and regular briefings. Continuous oversight, including site checks, ensures consistency, professionalism, and adherence to project standards.
Each project is supported by a dedicated Duty Manager who is present on site at all times. Duty Managers are overseen by the Exhibition Team Manager, ensuring clear lines of responsibility, effective communication, and reliable operational delivery throughout the exhibition period.
With extensive experience in exhibition logistics and strong partnerships with trusted freight agents and transport providers, we manage the secure and efficient movement of artworks and materials within strict timeframes and international regulatory requirements.
We oversee every stage of transport with precision and care, prioritising safety, compliance, and risk management. Our approach ensures artworks are handled to the highest professional standards, regardless of scale or location.
Our services include international documentation, air and sea freight coordination, inland transport, and end-to-end logistics management. Acting as the central link between clients, freight agents, transport providers, and venues, we ensure clear communication and seamless execution throughout the logistics process.
We manage touring exhibitions from planning through delivery, removing complexity and ensuring continuity at every stage. Our experienced team works closely with clients to deliver seamless, high-quality exhibitions across multiple locations, maintaining consistency while responding to the specific requirements of each venue.
A core Exhibition Management and installation leadership team travels with the exhibition to provide continuity, oversight, and technical expertise. This team works in close collaboration with locally based professionals at each destination, combining international standards with local knowledge to deliver efficient, well-coordinated installations.
We oversee installation, exhibition management, and logistics, while coordinating tailored art packing, conservation oversight, and condition reporting throughout the tour. Our services also include local equipment hire, curatorial consultation, and practical problem-solving to ensure each presentation meets the same professional, operational, and curatorial standards, wherever it is shown.
We facilitate the production of bespoke exhibition catalogues through established relationships with leading Italian editorial companies specialising in art and architecture. Our role is to connect clients with the most appropriate editorial partner and support the process through coordination and guidance.
We assist with practical elements such as scheduling, transport, and distribution, ensuring catalogue production and delivery align seamlessly with the exhibition timeline.
Installation, technical & operational support
We deliver professional exhibition installation services, ensuring artworks and exhibition elements are handled, positioned, and presented in accordance with curatorial, technical, and conservation requirements.
Our installation teams bring a broad range of specialist skill sets, allowing us to support projects of varying scale and complexity. This includes large-scale sculptural installations requiring specialist art handlers and rigging expertise, as well as fine art handling for paintings and sensitive works.
We manage all aspects of installation and deinstallation, coordinating art handling, mounting, placement, and technical elements to deliver precise, safe, and consistent exhibition outcomes.
We manage the construction and fit-out of exhibition spaces, creating environments that support curatorial intent while meeting technical, structural, and operational requirements. Our work transforms raw or existing spaces into fully realised exhibition settings.
Our services include the construction of temporary and permanent walls, spatial structures, surface preparation and painting, and coordination of technical and industrial builds. We oversee all phases of construction, ensuring quality, safety, and alignment with exhibition schedules.
Working closely with designers, curators, and venue teams, we deliver practical, well-executed spaces that provide a reliable foundation for exhibition installation and visitor experience.
Our team provides comprehensive technical support to ensure the seamless execution of your art exhibition. We specialise in customised lighting solutions that enhance the visual impact of artworks, high-quality audio systems for ambient sound, announcements, and multimedia presentations, and advanced video equipment for digital displays, projections, and interactive installations. We also offer simultaneous translation services in multiple languages to support international audiences. All equipment is professionally maintained, and on-site technical assistance is available for Vernissage week Events to Exhibition setup to deinstall, ensuring a smooth, professional, and reliable exhibition experience from start to finish.
We provide consultation and coordination to identify the most appropriate machinery and equipment to support the specific technical and operational requirements of each exhibition. Equipment is sourced through our trusted partner network, ensuring reliability, compliance, and suitability for each project.
We coordinate transport, required certifications, and security for all machinery. Our drivers are also trained installers, enabling efficient delivery, positioning, and on-site integration of equipment. This is supported by our certified teams, who operate all machinery safely and in accordance with project and safety requirements.
We provide condition reporting, preventive conservation, and ongoing art maintenance from the arrival of artworks through the exhibition period and during deinstallation. Our approach ensures continuous oversight of the condition, stability, and presentation of all exhibited works.
Our team of experienced conservators, registrars, and restorers work in accordance with internationally recognised conservation standards and best practice, ensuring artworks are monitored, protected, and preserved throughout the exhibition lifecycle.
We coordinate comprehensive security services through trusted specialist partners to support the safe operation of exhibitions and the protection of artworks. Our services include armed security, video surveillance, and secure armed transport, tailored to the specific risk profile and requirements of each project.
We act as the central point of coordination between the client, venue, and security providers, ensuring clear communication, compliance, and effective implementation. In the event of incidents or escalation, our team is present on site to manage the situation and liaise directly with local authorities as required. We oversee incident reporting and monitor any matters of concern, ensuring timely response and informed decision-making.
We coordinate exhibition cleaning services through long-standing, trusted partners who specialise in working within exhibition and cultural environments. Our approach ensures that venues are maintained to a high standard while safeguarding artworks, installations, and sensitive spaces.
All cleaning teams receive site-specific training aligned with curatorial, operational, and security requirements. We manage cleaning schedules and access protocols across installation, vernissage, and the full exhibition period, ensuring consistency and discretion at all times.
Our exhibition cleaning services are delivered by professionals trained to work carefully around artworks and delicate installations. Cleaning is carried out with precision and respect for the environment, supporting daily maintenance, scheduled upkeep, or targeted deep cleaning as required, while preserving the integrity of both the venue and its contents.
Exhibition Care sources, coordinates, and supplies exhibition-specific materials through an established network of local manufacturers, artisans, and specialist suppliers. Drawing on deep local knowledge, we identify appropriate materials and production solutions that meet the technical, conservation, and aesthetic requirements of each project.
This service is particularly valuable for international clients working in Venice and Italy, where access, regulations, and specialist resources can be difficult to navigate without local expertise. We manage sourcing, coordination, delivery, and on-site integration, ensuring materials are available, compliant, and suited to the exhibition context.
Exhibition staffing & visitor services
Our museum hosts are certified and professionally trained to support exhibitions through invigilation, visitor assistance, access control, and the day-to-day care of exhibition spaces. They play a key role in maintaining the integrity of exhibits while fostering a welcoming and culturally informed environment for visitors. All hosts are multilingual and selected through a rigorous recruitment and training process.
We provide reception services that ensure visitors are welcomed efficiently and professionally. Our reception teams manage admissions, visitor flow, and enquiries, acting as a central point of contact for both the public and exhibition stakeholders.
Exhibition Care manages ticketing operations using established platforms and on-site systems to ensure a smooth visitor experience from purchase to entry. Our teams oversee sales, reservations, and visitor support, minimising waiting times and maintaining clear, secure handling of ticketing data.
We provide bookshop staffing and operational support, combining customer service with knowledgeable sales management. Our teams are trained to assist visitors with exhibition publications, catalogues, and related materials, offering tailored recommendations while maintaining professional retail and inventory standards.
Exhibition Care delivers guided exhibition tours and private visits tailored to a wide range of audiences, including institutional delegations, cultural leaders, diplomatic representatives, and distinguished guests. Our guides are experienced in supporting high-level visits requiring discretion, protocol awareness, and clear, informed communication.
Tours are delivered in multiple languages and adapted to the context of each visit, whether for ministers of culture, ambassadors, consular representatives, collectors, or invited guests. Alongside public and educational tours, we provide bespoke, appointment-based visits designed to meet the expectations of official and VIP audiences while ensuring a considered and respectful engagement with the exhibition content.
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